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Update Alfresco Data with a Microsoft Access Linked Table

Update Alfresco data by creating a linked table in Microsoft Access with the CData Alfresco ODBC Driver.

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for Alfresco, you can update live Alfresco data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to Alfresco as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

To connect to Alfresco, the following connection properties must be supplied: User, Password, and InstanceUrl. User and Password correspond to the login credentials that you use to access Alfresco in a web browser. InstanceUrl corresponds to the Alfresco instance you will be querying. For instance, if you expect your queries to hit https://search-demo.dev.alfresco.me/alfresco/api/-default-/public/search/versions/1/sql, you should supply search-demo.dev.alfresco.me for InstanceUrl.

Create a Linked Table to Alfresco Data

Follow the steps below to create a linked table, which enables you to access live Alfresco data.

  1. On the External Data tab in Access, click ODBC Database.
  2. Select the option to link to the data source. A linked table will enable you to read from and write data to the Alfresco table.
  3. Select the CData Alfresco data source from the Machine Data Source tab.

  4. Select the Alfresco table. For more information on this table, see the "Data Model" chapter in the help documentation.
  5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.