Excel Spreadsheet Automation with the QUERY Formula

Ready to get started?

Download for a free trial:

Download Now

Learn more:

Excel Add-In for Dynamics 365

The Dynamics 365 Excel Add-In is a powerful tool that allows you to connect with live Microsoft Dynamics 365 (OnPremise & Online) account data, directly from Microsoft Excel.

Use Excel to read, write, and update Leads, Contacts, Opportunities, Accounts, etc. Perfect for mass imports / exports / updates, data cleansing & de-duplication, Excel based data analysis, and more!

Pull data, automate spreadsheets, and more with the QUERY formula.

The CData Excel Add-In for Dynamics 365 Sales provides formulas that can edit, save, and delete Dynamics 365 Sales data. The following three steps show how you can automate the following task: Search Dynamics 365 Sales data for a user-specified value and then organize the results into an Excel spreadsheet.

The syntax of the CDATAQUERY formula is the following: =CDATAQUERY(Query, [Connection], [Parameters], [ResultLocation]);

This formula requires three inputs:

  • Query: The declaration of the Dynamics 365 Sales data records you want to retrieve or the modifications to be made, written in standard SQL.
  • Connection: Either the connection name, such as D365SalesConnection1, or a connection string. The connection string consists of the required properties for connecting to Dynamics 365 Sales data, separated by semicolons.

    Dynamics 365 uses the OAuth authentication standard. See the Getting Started section in the help documentation for a guide to completing the process.
  • ResultLocation: The cell that the output of results should start from.

Pass Spreadsheet Cells as Inputs to the Query

The procedure below results in a spreadsheet that organizes all the formula inputs in the first column.

  1. Define cells for the formula inputs. In addition to the connection inputs, add another input to define a criterion for a filter to be used to search Dynamics 365 Sales data, such as Name.
  2. In another cell, write the formula, referencing the cell values from the user input cells defined above. Single quotes are used to enclose values such as addresses that may contain spaces.
  3. =CDATAQUERY("SELECT * FROM Accounts WHERE Name = '"&B2&"'","OrganizationUrl="&B1&";Provider=D365Sales",B3)
  4. Change the filter to change the data.