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Transfer Data from Excel to Microsoft CDS

This article explains how to transfer data from Excel to Microsoft CDS using the Excel Add-In for Microsoft CDS.

The CData Excel Add-In for Microsoft CDS enables you to edit and save Microsoft CDS data directly from Excel. This article explains how to transfer data from Excel to Microsoft CDS. This technique is useful if you want to work on Microsoft CDS data in Excel and update changes, or if you have a whole spreadsheet you want to import into Microsoft CDS. In this example, you will use the Accounts table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Microsoft CDS connection by clicking From Microsoft CDS on the ribbon.

You can connect without setting any connection properties for your user credentials. Below are the minimum connection properties required to connect.

  • InitiateOAuth: Set this to GETANDREFRESH. You can use InitiateOAuth to avoid repeating the OAuth exchange and manually setting the OAuthAccessToken.
  • OrganizationUrl: Set this to the organization URL you are connecting to, such as https://myorganization.crm.dynamics.com.
  • Tenant (optional): Set this if you wish to authenticate to a different tenant than your default. This is required to work with an organization not on your default Tenant.

When you connect the Common Data Service OAuth endpoint opens in your default browser. Log in and grant permissions. The OAuth process completes automatically.

Retrieve Data from Microsoft CDS

To insert data into Microsoft CDS, you will first need to retrieve data from the Microsoft CDS table you want to add to. This links the Excel spreadsheet to the Microsoft CDS table selected: After you retrieve data, any changes you make to the data are highlighted in red.

  1. Click the From Microsoft CDS button on the CData ribbon. The Data Selection wizard is displayed.
  2. In the Table or View menu, select the Accounts table.
  3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
  4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Microsoft CDS

After retrieving data, you can add data from an existing spreadsheet in Excel.

  1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyAccountsSheetInExcel!A1.
  2. After using a formula to reference the cells you want to add to Microsoft CDS, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Accounts sheet.
  3. Highlight the rows you want to insert and click the Insert Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.