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Transfer Data from Excel to SAP

This article explains how to transfer data from Excel to SAP using the Excel Add-In for SAP.

The CData Excel Add-In for SAP enables you to edit and save SAP data directly from Excel. This article explains how to transfer data from Excel to SAP. This technique is useful if you want to work on SAP data in Excel and update changes, or if you have a whole spreadsheet you want to import into SAP. In this example, you will use the MARA table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new SAP connection by clicking From SAP on the ribbon.

You can connect to SAP systems using either librfc32.dll, librfc32u.dll, NetWeaver, or Web Services (SOAP). Set the ConnectionType connection property to CLASSIC (librfc32.dll), CLASSIC_UNICODE (librfc32u.dll), NETWEAVER, or SOAP.

If you are using the SOAP interface, set the Client, RFCUrl, SystemNumber, User, and Password properties, under the Authentication section.

Otherwise, set Host, User, Password, Client, and SystemNumber.

Note: We do not distribute the librfc32.dll or other SAP assemblies. You must find them from your SAP installation and install them on your machine.

For more information, see this guide on obtaining the connection properties needed to connect to any SAP system.

Retrieve Data from SAP

To insert data into SAP, you will first need to retrieve data from the SAP table you want to add to. This links the Excel spreadsheet to the SAP table selected: After you retrieve data, any changes you make to the data are highlighted in red.

  1. Click the From SAP button on the CData ribbon. The Data Selection wizard is displayed.
  2. In the Table or View menu, select the MARA table.
  3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
  4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to SAP

After retrieving data, you can add data from an existing spreadsheet in Excel.

  1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyMARASheetInExcel!A1.
  2. After using a formula to reference the cells you want to add to SAP, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the MARA sheet.
  3. Highlight the rows you want to insert and click the Insert Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.