Work with Live SAP Ariba Procurement Data in Power Query

Power Query is a data transformation and data preparation engine. When paired with CData Connect Cloud, you get instant, cloud-to-cloud access to SAP Ariba Procurement data from Power Query. This article shows how to connect to Connect Cloud from Power Query through Microsoft Excel and get live access to SAP Ariba Procurement data for transformation and preparation.

CData Connect Cloud provides a pure SQL, cloud-to-cloud interface for SAP Ariba Procurement, allowing you to easily integrate with live SAP Ariba Procurement data in Power Query — without replicating the data. CData Connect Cloud looks exactly like a SQL Server database to Power Query and uses optimized data processing out of the box to push all supported SQL operations (filters, JOINs, etc) directly to SAP Ariba Procurement, leveraging server-side processing to quickly return SAP Ariba Procurement data.

Configure SAP Ariba Procurement Connectivity for Power Query

Connectivity to SAP Ariba Procurement from Power Query is made possible through CData Connect Cloud. To work with SAP Ariba Procurement data from Power Query, we start by creating and configuring a SAP Ariba Procurement connection.

1. Log into Connect Cloud, click Connections and click Add Connection
2. Select "SAP Ariba Procurement" from the Add Connection panel
3. Enter the necessary authentication properties to connect to SAP Ariba Procurement.

   In order to connect with SAP Ariba Procurement, set the following:

   • ANID: Your Ariba Network ID.
   • ANID: Specify which API you would like the provider to retrieve SAP Ariba data from. Select the Buyer or Supplier API based on your business role (possible values are PurchaseOrdersBuyerAPIV1 or PurchaseOrdersSupplierAPIV1).
   • Environment: Indicate whether you are connecting to a test or production environment (possible values are TEST or PRODUCTION).

   Authenticating with OAuth

   After setting connection properties, you need to configure OAuth connectivity to authenticate.

   • Set AuthScheme to OAuthClient.
   • Register an application with the service to obtain the APIKey, OAuthClientId and OAuthClientSecret.

     For more information on creating an OAuth application, refer to the Help documentation.

   Automatic OAuth

   After setting the following, you are ready to connect:

   APIKey: The Application key in your app settings. OAuthClientId: The OAuth Client Id in your app settings. OAuthClientSecret: The OAuth Secret in your app settings.

   When you connect, the provider automatically completes the OAuth process:

   1. The provider obtains an access token from SAP Ariba and uses it to request data.
   2. The provider refreshes the access token automatically when it expires.
   3. The OAuth values are saved in memory relative to the location specified in OAuthSettingsLocation.
   
4. Click Create & Test
5. Navigate to the Permissions tab in the Add SAP Ariba Procurement Connection page and update the User-based permissions.

Add a Personal Access Token

If you are connecting from a service, application, platform, or framework that does not support OAuth authentication, you can create a Personal Access Token (PAT) to use for authentication. Best practices would dictate that you create a separate PAT for each service, to maintain granularity of access.

1. Click on your username at the top right of the Connect Cloud app and click User Profile.
2. On the User Profile page, scroll down to the Personal Access Tokens section and click Create PAT.
3. Give your PAT a name and click Create.
4. The personal access token is only visible at creation, so be sure to copy it and store it securely for future use.

With the connection configured, you are ready to connect to SAP Ariba Procurement data from Power Query.

Working with Live SAP Ariba Procurement Data in Power Query

With the connection to Connect Cloud configured, you are ready to work with live SAP Ariba Procurement data in Power Query.

1. In Microsoft Excel, open the Power Query Editor (from the Data ribbon, click Get Data -> Launch Power Query Editor)
2. Click New Source -> SQL Server
3. In the SQL Server database modal:
   • Set Server to tds.cdata.com,14333
   • (Optional) Set Database to the name of the SAP Ariba Procurement connection (e.g. SAPAribaProcurement1 )
   
4. In the SQL Server credentials modal, select "Database" and
   • Set User to your Connect Cloud username (e.g. [email protected] )
   • Set Password to the PAT for the above user
   
5. Click Connect
6. Select the table(s) you wish to work with in the Navigator and click "OK"

At this point, you have live access to SAP Ariba Procurement data from Power Query for transformation and preparation.

SQL Access to SAP Ariba Procurement Data

Now you have a direct connection to live SAP Ariba Procurement data from Microsoft Power Query. You can create more connections and transform and preparte your data to better drive business — all without replicating SAP Ariba Procurement data.

To get real-time data access to 100+ SaaS, Big Data, and NoSQL sources directly from your cloud applications, sign up for a free trial of CData Connect Cloud.