Using Microsoft Query in Excel to Connect to SAP Netweaver Gateway

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SAP Netweaver Gateway ODBC Driver

The SAP Netweaver Gateway ODBC Driver is a powerful tool that allows you to connect with live data from SAP Netweaver Gateway, directly from any applications that support ODBC connectivity.

Access SAP Netweaver Gateway data like you would a database - read, write, and update SAP Netweaver Gateway Entities, etc. through a standard ODBC Driver interface.



This article uses the CData ODBC driver for SAP Netweaver Gateway to import data in Excel with Microsoft Query. This article also demonstrates how to use parameters with Microsoft Query.

The CData ODBC driver for SAP Netweaver Gateway uses the standard ODBC interface to link SAP Netweaver Gateway data with applications like Microsoft Access and Excel. Follow the steps below to use Microsoft Query to import SAP Netweaver Gateway data into a spreadsheet and provide values to a parameterized query from cells in a spreadsheet.

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

SAP Gateway allows both basic and OAuth 2.0 authentication. You can use basic authentication to connect to your own account, or you can use OAuth to enable other users to retrieve data from your service with their accounts. In addition to authenticating, set the following connection properties to access SAP Gateway tables.

  • Url: Set this to the URL of your environment, or to the full URL of the service. For example, the full URL might appear as: https://sapes5.sapdevcenter.com/sap/opu/odata/IWBEP/GWSAMPLE_BASIC/. In this example, the environment URL would just be: https://sapes5.sapdevcenter.com.
  • Namespace: Set the appropriate Service Namespace. In the example above, IWBEP is the namespace. It is optional if the full URL to the service is specified.
  • Service: Set this to the service you want to retrieve data from. In the example above, the service is GWSAMPLE_BASIC. It is not required if the full URL is specified.

Authenticate via Basic Authentication

In basic authentication, you use your login credentials to connect. Set the following properties:

  • User: This is the username you use to log in to SAP Gateway.
  • Password: This is the password you use to log in to SAP Gateway.

Authenticate via OAuth Authentication

You can connect to SAP Gateway using the embedded OAuth connectivity (without setting any additional authentication connection properties). When you connect, the OAuth endpoint opens in your browser. Log in and grant permissions to complete the OAuth process. See the OAuth section in the online Help documentation for more information on other OAuth authentication flows.

You can then work with live SAP Netweaver Gateway data in Excel.

  1. In Excel, open the Data tab and choose From Other Sources -> From Microsoft Query.
  2. Choose the SAPGateway DSN. Select the option to use Query Wizard to create/edit queries.
  3. In the Query Wizard, expand the node for the table you would like to import into your spreadsheet. Select the columns you want to import and click the arrow to add them to your query. Alternatively, select the table name to add all columns for that table.
  4. The Filter Data page allows you to specify criteria. For example, you can limit results by setting a date range.
  5. If you want to use parameters in your query, select the option to edit the query in Microsoft Query.
  6. To set a parameter in the query, you will need to modify the SQL statement directly. To do this, click the SQL button in the Query Editor. If you set filter criteria earlier, you should have a WHERE clause already in the query.

    To use a parameter, use a "?" character as the wildcard character for a field's value in the WHERE clause. For example, if you are importing the SalesOrderLineItems, you can set "Quantity=?".

  7. Close the SQL dialog when you are finished editing the SQL statement. You will be prompted to enter a parameter value. In the next step, you will select a cell to provide this value. So, leave the box in the dialog blank.
  8. Close Microsoft Query. The Import Data dialog is displayed. Enter a cell where results should be imported.

  9. Close the Import Data dialog. You will be prompted to enter a parameter value. Click the button next to the parameter box to select a cell. Select the option to automatically refresh the spreadsheet when the value changes.
The data is now imported into Excel. When you change the value in cell B1, the data will be filtered by the specified search criteria.