Integrate Live SharePoint Data into Custom Business Apps Built in Power Apps

Ready to get started?

Learn more or sign up for a free trial:

CData Connect



Use CData Connect Cloud to create a virtual SQL Server Database for SharePoint data and integrate live SharePoint data into apps built in Microsoft Power Apps.

Power Apps is a service for building and using custom business apps that connect to your data and work across the web and mobile — without the time and expense of custom software development. When paired with CData Connect Cloud, you get instant, cloud-to-cloud access to SharePoint data from the apps you build using Power Apps. This article shows how to connect to Connect Cloud from Power Apps and build an app based on live SharePoint data.

CData Connect Cloud provides a pure SQL, cloud-to-cloud interface for SharePoint, allowing you to easily integrate with live SharePoint data in Power Apps — without replicating the data. CData Connect Cloud looks exactly like a SQL Server database to Power Apps and uses optimized data processing out of the box to push all supported SQL operations (filters, JOINs, etc) directly to SharePoint, leveraging server-side processing to quickly return SharePoint data.

Create a Virtual SQL Database for SharePoint Data

CData Connect Cloud uses a straightforward, point-and-click interface to connect to data sources and generate APIs.

  1. Login to Connect Cloud and click Databases.
  2. Select "SharePoint" from Available Data Sources.
  3. Enter the necessary authentication properties to connect to SharePoint.

    Set the URL property to the base SharePoint site or to a sub-site. This allows you to query any lists and other SharePoint entities defined for the site or sub-site.

    The User and Password properties, under the Authentication section, must be set to valid SharePoint user credentials when using SharePoint On-Premise.

    If you are connecting to SharePoint Online, set the SharePointEdition to SHAREPOINTONLINE along with the User and Password connection string properties. For more details on connecting to SharePoint Online, see the "Getting Started" chapter of the help documentation

  4. Click Test Database.
  5. Click Privileges -> Add and add the new user (or an existing user) with the appropriate permissions.

Connecting to CData Connect Cloud

To use Connect Cloud to integrate SharePoint data into your Power Apps, you need a new SQL Server connection:

  1. Log in to Power Apps
  2. Click Data -> Connections -> New connection
  3. Select SQL Server
  4. In the connection wizard:

    • Choose to connect directly
    • Set SQL server name to the address of your Connect Cloud instance (myinstance.cdatacloud.net)
    • Set SQL database name to the name of the virtual SharePoint database you created earlier (like sharepointdb)
    • Set the Username and Password and click Create

Building a Data-Centric App for SharePoint Data

With the connection to Connect Cloud configured, you are ready to integrate live SharePoint data into the apps you build in Power Apps.

  1. Log in to Power Apps
  2. Click Create, hover over "Start from data" and click Make this app
  3. Select the SQL Server connection you created
  4. Search for or choose a table to work with
  5. Click Connect
  6. Customize the newly created app just like you would any other, including changing the layout and setting the fields exposed in BrowseScreen, DetailScreen, and EditScreen

At this point, you have an app with read and write access to live SharePoint data that you can save and publish for use within your organization.

SQL Access to SharePoint Data from Cloud Applications

Now you have a direct connection to live SharePoint data from Microsoft Power Apps. You can create more connections and apps to drive business — all without replicating SharePoint data.

To get SQL data access to 200+ SaaS, Big Data, and NoSQL sources directly from your cloud applications, see the CData Connect Cloud.