Access Live Smartsheet Data in Google Sheets

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CData Connect



Use CData Connect Cloud to create a virtual MySQL Database for Smartsheet data and gain access to live Smartsheet data from your Google Sheets.

Google Sheets is a free, web-based spreadsheet program. When paired with CData Connect Cloud, you can instantly access Smartsheet data from within Google Sheets for data analysis, collaborations, calculations, and more. This article shows how to connect to Smartsheet in your Connect Cloud instance and access live Smartsheet data in Google Sheets.

CData Connect Cloud provides a pure cloud-to-cloud interface for Smartsheet, allowing you to easily access live Smartsheet data in Google Sheets. Simply use the partner Connect Cloud Connector to generate a query (or write your own). Using optimized data processing out of the box, CData Connect Cloud pushes all supported query operations (filters, JOINs, etc) directly to Smartsheet, leveraging server-side processing to quickly return Smartsheet data.

This setup requires a CData Connect Cloud instance and the CData Connect Cloud Connector for Google Sheets. To get started, get a free trial of Connect Cloud and download the free Connect Cloud Google Sheets Connector.


Create a Virtual MySQL Database for Smartsheet Data

CData Connect Cloud uses a straightforward, point-and-click interface to connect to data sources and generate APIs.

  1. Log into Connect Cloud and click Databases.
  2. Select "Smartsheet" from Available Data Sources.
  3. Enter the necessary authentication properties to connect to Smartsheet.

    Smartsheet uses the OAuth authentication standard. To authenticate using OAuth, you will need to register an app to obtain the OAuthClientId, OAuthClientSecret, and CallbackURL connection properties.

    However, for testing purposes you can instead use the Personal Access Token you get when you create an application; set this to the OAuthAccessToken connection property.

  4. Click Test Database.
  5. Click Privileges -> Add and add the new user (or an existing user) with the appropriate permissions.

With the virtual database created, you are ready to connect to Smartsheet data from Google Sheets.

Access Live Smartsheet Data in Google Sheets

The steps below outline connecting to CData Connect Cloud from Google Sheets to access live Smartsheet data.

  1. Log into Google Sheets, create a new sheet (or open an existing one).
  2. Click Add-ons and click Get Add-ons (if you have already installed the Add-on, jump to step 5).
  3. Search for CData Connect Cloud Connector and select the Add-on.
  4. Authorize the Connector.
  5. Back in Google Sheets, click Add-ons and open the CData Connect Cloud Connector.
  6. Use your instance name (myinstance in myinstance.cdatacloud.net), username, and password to connect to your Connect Cloud instance.
  7. Click CREATE to access Smartsheet data through your Connect Cloud instance.
  8. Select a Database (e.g. Smartsheet1) and click Next.
  9. Select a Table (e.g. Sheet_Event_Plan_Budget) and Fields (columns), add any sorting, filtering, and limits and click Execute.

SQL Access to Smartsheet Data from Cloud Applications

Now, you have a direct, cloud-to-cloud connection to live Smartsheet data from your Google Sheets workbook. You can add more data to your workbook for calculations, aggregations, collaboration, and more.

Try CData Connect Cloud and get SQL data access to 200+ SaaS, Big Data, and NoSQL sources directly from your cloud applications.