Search External Asana Objects in Salesforce Connect

CData Connect Cloud, enables you to access Asana data from cloud-based applications like the Salesforce console and mobile applications like the Salesforce Mobile App. In this article, you will use CData Connect Cloud and Salesforce Connect to access external Asana objects alongside standard Salesforce objects.

Connect to Asana from Salesforce

To work with live Asana data in Salesforce Connect, we need to connect to Asana from Connect Cloud, provide user access to the connection, and create OData endpoints for the Asana data.

(Optional) Add a New Connect Cloud User

As needed, create Users to connect to Asana through Connect Cloud.

1. Navigate to the Users page and click Invite Users
2. Enter the new user's email address and click Send to invite the user
3. You can review and edit users from the Users page

Add a Personal Access Token

If you are connecting from a service, application, platform, or framework that does not support OAuth authentication, you can create a Personal Access Token (PAT) to use for authentication. Best practices would dictate that you create a separate PAT for each service, to maintain granularity of access.

1. Click on your username at the top right of the Connect Cloud app and click User Profile.
2. On the User Profile page, scroll down to the Personal Access Tokens section and click Create PAT.
3. Give your PAT a name and click Create.
4. The personal access token is only visible at creation, so be sure to copy it and store it securely for future use.

Connect to Asana from Connect Cloud

CData Connect Cloud uses a straightforward, point-and-click interface to connect to data sources.

1. Log into Connect Cloud, click Connections and click Add Connection
2. Select "Asana" from the Add Connection panel
3. Enter the necessary authentication properties to connect to Asana.

   You can optionally set the following to refine the data returned from Asana.

   • WorkspaceId: Set this to the globally unique identifier (gid) associated with your Asana Workspace to only return projects from the specified workspace. To get your workspace id, navigate to https://app.asana.com/api/1.0/workspaces while logged into Asana. This displays a JSON object containing your workspace name and Id.
   • ProjectId: Set this to the globally unique identifier (gid) associated with your Asana Project to only return data mapped under the specified project. Project IDs can be found in the URL of your project's Overview page. This will be the numbers directly after /0/.

   Connect Using OAuth Authentication

   You must use OAuth to authenticate with Asana. OAuth requires the authenticating user to interact with Asana using the browser. See the "Getting Started" chapter of the help documentation for a guide to using OAuth.

4. Click Create & Test
5. Navigate to the Permissions tab in the Add Asana Connection page and update the User-based permissions.

Add Asana OData Endpoints in Connect Cloud

After connecting to Asana, create OData Endpoints for the desired table(s).

1. Navigate to the OData page and click Add to create new OData endpoints
2. Select the Asana connection (e.g. Asana1) and click Next
3. Select the table(s) you wish to work with and click Confirm

With the connection and OData endpoints configured, you are ready to connect to Asana data from Salesforce Connect.

Connect to Asana Data as an External Data Sources

Follow the steps below to connect to the feed produced by Connect Cloud.

1. Log into Salesforce and click Setup -> Integrations -> External Data Sources.
2. Click Now External Data Sources.
3. Enter values for the following properties:
   • External Data Sources: Enter a label to be used in list views and reports.
   • Name: Enter a unique identifier.
   • Type: Select the option "Salesforce Connect: OData 4.0".
   • URL: Enter the URL to the OData endpoint of Connect Cloud: https://cloud.cdata.com/api/odata/service
4. Select JSON in the Format menu.
5. In the Authentication section, set the following properties:
   • Identity Type: If all members of your organization will use the same credentials to access Connect Cloud, select "Named Principal". If the members of your organization will connect with their own credentials, select "Per User".
   • Authentication Protocol: Select Password Authentication to use basic authentication.
   • Certificate: Enter or browse to the certificate to be used to encrypt and authenticate communications from Salesforce to your server.
   • Username: Enter a CData Connect Cloud username (e.g. user@mydomain.com.
   • Password: Enter the user's PAT.

Synchronize Asana Objects

After you have created the external data source, follow the steps below to create Asana external objects that reflect any changes in the data source. You will synchronize the definitions for the Asana external objects with the definitions for Asana tables.

1. Click the link for the external data source you created.
2. Click Validate and Scan.
3. Select the Asana tables you want to work with as external objects.

Access Asana Data as Salesforce Objects

After adding Asana data as an external data source and syncing Asana tables as external objects, you can use the external Asana objects just as you would standard Salesforce objects.

• Create a new tab with a filter list view:

• Create reports of external objects:

Simplified Access to Asana Data from Cloud Applications

At this point, you have a direct, cloud-to-cloud connection to live Asana data from Salesforce. For more information on gaining simplified access to data from more than 100 SaaS, Big Data, and NoSQL sources in cloud applications like Salesforce, refer to our Connect Cloud page.