How to update SAP Business One from Excel

The CData Excel Add-In for SAP Business One enables you to edit and save SAP Business One data directly from Excel. This article explains how to transfer data from Excel to SAP Business One. This technique is useful if you want to work on SAP Business One data in Excel and update changes, or if you have a whole spreadsheet you want to import into SAP Business One. In this example, you will use the Orders table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new SAP Business One connection by clicking From SAP Business One on the ribbon.

To authenticate to SAP Business One you must provide the Userand Passwordproperties.

To connect to data, specify Url. This is your SAP Business One Service Layer root URL.

Retrieve Data from SAP Business One

To insert data into SAP Business One, you will first need to retrieve data from the SAP Business One table you want to add to. This links the Excel spreadsheet to the SAP Business One table selected: After you retrieve data, any changes you make to the data are highlighted in red.

1. Click the From SAP Business One button on the CData ribbon. The Data Selection wizard is displayed.
2. In the Table or View menu, select the Orders table.
3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to SAP Business One

After retrieving data, you can add data from an existing spreadsheet in Excel.

1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyOrdersSheetInExcel!A1.
2. After using a formula to reference the cells you want to add to SAP Business One, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Orders sheet.
3. Highlight the rows you want to insert and click the Update Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.