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Update Smartsheet Data with a Microsoft Access Linked Table

Update Smartsheet data by creating a linked table in Microsoft Access with the CData Smartsheet ODBC Driver.

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for Smartsheet, you can update live Smartsheet data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to Smartsheet as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

Smartsheet uses the OAuth authentication standard. To authenticate using OAuth, you will need to register an app to obtain the OAuthClientId, OAuthClientSecret, and CallbackURL connection properties.

However, for testing purposes you can instead use the Personal Access Token you get when you create an application; set this to the OAuthAccessToken connection property.

Create a Linked Table to Sheet_Event_Plan_Budget Data

Follow the steps below to create a linked table, which enables you to access live Sheet_Event_Plan_Budget data.

  1. On the External Data tab in Access, click ODBC Database.
  2. Select the option to link to the data source. A linked table will enable you to read from and write data to the Sheet_Event_Plan_Budget table.
  3. Select the CData Smartsheet data source from the Machine Data Source tab.

  4. Select the Sheet_Event_Plan_Budget table. For more information on this table, see the "Data Model" chapter in the help documentation.
  5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.