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The Workday ODBC Driver is a powerful tool that allows you to connect with live data from Workday, directly from any applications that support ODBC connectivity.

Access Workday data like you would a database - read, write, and update Workday Cash Management, Compensation, Financial Management, Payroll, etc. through a standard ODBC Driver interface.

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How to Access Live Workday Data in Power Automate Desktop via ODBC


The CData ODBC Driver for Workday enables you to integrate Workday data into workflows built using Microsoft Power Automate Desktop.

The CData ODBC Driver for Workday enables you to access live Workday data in workflow automation tools like Power Automate. This article shows how to integrate Workday data into a simple workflow, moving Workday data into a CSV file.

Through optimized data processing, CData ODBC Drivers offer unmatched performance for interacting with live Workday data in Microsoft Power Automate. When you issue complex SQL queries from Power Automate to Workday, the driver pushes supported SQL operations, like filters and aggregations, directly to Workday and utilizes the embedded SQL engine to process unsupported operations client-side (e.g. SQL functions and JOIN operations).

Connect to Workday as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

To connect, there are three pieces of information required: Authentication, API URL, and WSDL URL.

Authentication

To authenticate, specify your User and Password. Note that you must append your Tenant to your User separated by an '@' character. For instance, if you normally log in with 'geraldg' and your Tenant is 'mycompany_mc1', then your User should be specified as 'geraldg@mycompany_mc1'.

API URL

The API URL may be specified either directly via APIURL, or it may be constructed from the Tenant, Service, and Host. The APIURL is constructed in the following format: <Host>/ccx/service/<Tenant>/<Service>.

WSDL URL

The WSDLURL may be specified in its entirety, or may be constructed from the Service and WSDLVersion connection properties. The WSDLURL is constructed in the following format: https://community.workday.com/sites/default/files/file-hosting/productionapi/<Service>/<WSDLVersion>/<Service>.wsdl

When you configure the DSN, you may also want to set the Max Rows connection property. This will limit the number of rows returned, which is especially helpful for improving performance when designing workflows.

Integrate Workday Data into Power Automate Workflows

After configuring the DSN for Workday, you are ready to integrate Workday data into your Power Automate workflows. Open Microsoft Power Automate, add a new flow, and name the flow.

In the flow editor, you can add the actions to connect to Workday, query Workday using SQL, and write the query results to a CSV document.

Add an Open SQL Connection Action

Add an "Open SQL connection" action (Actions -> Database) and configure the properties.

  • Connection string: DSN=CData Workday Source

After configuring the action, click Save.

Add an Execute SQL Statement Action

Add an "Execute SQL statement" action (Actions -> Database) and configure the properties.

  • Get connection by: SQL connection variable
  • SQL connection: %SQLConnection% (the variable from the "Open SQL connection" action above)
  • SQL statement: SELECT * FROM Workers

After configuring the action, click Save.

Add a Write to CSV File Action

Add a "Write to CSV file" action (Actions -> File) and configure the properties.

  • Variable to write to: %QueryResult% (the variable from the "Execute SQL statement" action above)
  • File path: set to a file on disk
  • Configure Advanced settings as needed.

After configuring the action, click Save.

Add a Close SQL Connection Action

Add a "Close SQL connection" action (Actions -> Database) and configure the properties.

  • SQL Connection: %SQLConnection% (the variable from the "Open SQL connection" action above)

After configuring the action, click Save.

Save & Run the Flow

Once you have configured all the actions for the flow, click the disk icon to save the flow. Click the play icon to run the flow.

Now you have a workflow to move Workday data into a CSV file.

With the CData ODBC Driver for Workday, you get live connectivity to Workday data within your Microsoft Power Automate workflows.

Related Power Automate Articles

This article walks through using the CData ODBC Driver for Workday with Power Automate Desktop. Check out our other articles for more ways to work with Power Automate (Desktop & Online):