Ready to get started?

Learn more about the CData Excel Add-In for Zoho CRM or download a free trial:

Download Now

Transfer Data from Excel to Zoho CRM

This article explains how to transfer data from Excel to Zoho CRM using the Excel Add-In for Zoho CRM.

The CData Excel Add-In for Zoho CRM enables you to edit and save Zoho CRM data directly from Excel. This article explains how to transfer data from Excel to Zoho CRM. This technique is useful if you want to work on Zoho CRM data in Excel and update changes, or if you have a whole spreadsheet you want to import into Zoho CRM. In this example, you will use the Accounts table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Zoho CRM connection by clicking From Zoho CRM on the ribbon.

You will need to obtain an AuthToken to authenticate to Zoho CRM. You can generate an AuthToken on the Zoho CRM website or by calling the GetAuthToken stored procedure. Note that when you generate an AuthToken from Zoho CRM, you can only generate an AuthToken for your user account. You can generate AuthTokens for other user accounts by calling GetAuthToken.

See the "Getting Started" chapter in the help documentation for a guide.

Retrieve Data from Zoho CRM

To insert data into Zoho CRM, you will first need to retrieve data from the Zoho CRM table you want to add to. This links the Excel spreadsheet to the Zoho CRM table selected: After you retrieve data, any changes you make to the data are highlighted in red.

  1. Click the From Zoho CRM button on the CData ribbon. The Data Selection wizard is displayed.
  2. In the Table or View menu, select the Accounts table.
  3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
  4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Zoho CRM

After retrieving data, you can add data from an existing spreadsheet in Excel.

  1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyAccountsSheetInExcel!A1.
  2. After using a formula to reference the cells you want to add to Zoho CRM, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Accounts sheet.
  3. Highlight the rows you want to insert and click the Insert Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.