Publish Reports with Zuora Data in Crystal Reports

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Zuora ODBC Driver

The Zuora ODBC Driver is a powerful tool that allows you to connect with live data from Zuora, directly from any applications that support ODBC connectivity.

Access Zuora data like you would a database - read, write, and update Zuora. through a standard ODBC Driver interface.



Use the Report Wizard to design a report based on up-to-date Zuora data.

Crystal Reports has many options for offloading data processing to remote data; this enables real-time reporting. The CData ODBC Driver for Zuora brings this capability to Crystal Reports. This article shows how to create a report on Zuora data that refreshes when you run the report.

Connect to Zuora Data

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

Zuora uses the OAuth standard to authenticate users. See the online Help documentation for a full OAuth authentication guide.

Configuring Tenant property

In order to create a valid connection with the provider you need to choose one of the Tenant values (USProduction by default) which matches your account configuration. The following is a list with the available options:

  • USProduction: Requests sent to https://rest.zuora.com.
  • USAPISandbox: Requests sent to https://rest.apisandbox.zuora.com"
  • USPerformanceTest: Requests sent to https://rest.pt1.zuora.com"
  • EUProduction: Requests sent to https://rest.eu.zuora.com"
  • EUSandbox: Requests sent to https://rest.sandbox.eu.zuora.com"

Selecting a Zuora Service

Two Zuora services are available: Data Query and AQuA API. By default ZuoraService is set to AQuADataExport.

DataQuery

The Data Query feature enables you to export data from your Zuora tenant by performing asynchronous, read-only SQL queries. We recommend to use this service for quick lightweight SQL queries.

Limitations
  • The maximum number of input records per table after filters have been applied: 1,000,000
  • The maximum number of output records: 100,000
  • The maximum number of simultaneous queries submitted for execution per tenant: 5
  • The maximum number of queued queries submitted for execution after reaching the limitation of simultaneous queries per tenant: 10
  • The maximum processing time for each query in hours: 1
  • The maximum size of memory allocated to each query in GB: 2
  • The maximum number of indices when using Index Join, in other words, the maximum number of records being returned by the left table based on the unique value used in the WHERE clause when using Index Join: 20,000

AQuADataExport

AQuA API export is designed to export all the records for all the objects ( tables ). AQuA query jobs have the following limitations:

Limitations
  • If a query in an AQuA job is executed longer than 8 hours, this job will be killed automatically.
  • The killed AQuA job can be retried three times before returned as failed.

When you configure the DSN, you may also want to set the Max Rows connection property. This will limit the number of rows returned, which is especially helpful for improving performance when designing reports and visualizations.

You can then follow the procedure below to use the Report Wizard to create the Zuora connection.

  1. In a new report, click Create New Connection -> ODBC.

  2. In the resulting wizard, click Select Data Source and select the DSN in the Data Source Name menu.

Design a Report

After adding a ODBC connection to Zuora, you can then use the Report Wizard to add Zuora data to your report.

  1. Click File -> New -> Standard Report.
  2. Expand the ODBC node under Create New Connection and double-click Make a New Connection.
  3. Configure the data source by selecting the tables and fields needed in the report. This example uses the Id and BillingCity columns from the Invoices table.

You can then configure grouping, sorting, and summaries. For example, this article groups on Id and summarizes on BillingCity. See the following section to use the aggregate and summary to create a chart.

Create a Chart

After selecting a column to group by, the Standard Report Creation Wizard presents the option to create a chart. Follow the steps below to create a chart that aggregates the values in the Id column.

  1. In the Standard Report Creation Wizard, select the Bar Chart option and select the column you grouped by, Id in this example, in the On Change Of menu.
  2. In the Show Summary menu, select the summary you created.
  3. Select filters and a template, as needed, to finish the wizard.

Preview the finished report to view the chart, populated with your data. If you want to filter out null values, use a SelectionFormula.

Working with Remote Data

To ensure that you see updates to volatile data, click File and clear the "Save Data with Report" option. As you interact with the report, for example, drilling down to hidden details, Crystal Reports executes SQL queries to retrieve the data needed to display the report. To reload data you have already retrieved, refresh or rerun the report.

You can offload processing onto the driver by hiding details elements and enabling server-side grouping. To do this, you will need to have selected a column to group on in the report creation wizard.

  1. Click File -> Report Options and select the Perform Grouping On Server option.
  2. Click Report -> Section Expert and select the Details section of your report. Select the Hide (Drill-Down OK) option.

When you preview your report with the hidden details, Crystal Reports executes a GROUP BY query. When you double-click a column in the chart to drill down to details, Crystal Reports executes a SELECT WHERE query that decreases load times by retrieving only the data needed.