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Create Sage 300-Connected Nintex Workflows

Use CData Connect Cloud to connect to Sage 300 from Nintex Workflow Cloud and build custom workflows using live Sage 300 data.

Nintex Workflow Cloud is a cloud-based platform where you can design workflows to automate simple or complex processes using drag-and-drop interactions — without writing any code. When paired with CData Connect Cloud, you get instant, cloud-to-cloud access to Sage 300 data for business applications. This article shows how to create a virtual database for Sage 300 in Connect Cloud and build a simple workflow from Sage 300 data in Nintex.

CData Connect Cloud provides a pure MySQL, cloud-to-cloud interface for Sage 300, allowing you to build workflows from live Sage 300 data in Nintex Workflow Cloud — without replicating the data to a natively supported database. Nintex allows you to access data directly using SQL queries. Using optimized data processing out of the box, CData Connect Cloud pushes all supported SQL operations (filters, JOINs, etc.) directly to Sage 300, leveraging server-side processing to quickly return the requested Sage 300 data.

Create a Virtual MySQL Database for Sage 300 Data

CData Connect Cloud uses a straightforward, point-and-click interface to connect to data sources and generate APIs.

  1. Log into Connect Cloud and click Databases.
  2. Select "Sage 300" from Available Data Sources.
  3. Enter the necessary authentication properties to connect to Sage 300.

    Sage 300 requires some initial setup in order to communicate over the Sage 300 Web API.

    • Set up the security groups for the Sage 300 user. Give the Sage 300 user access to the option under Security Groups (per each module required).
    • Edit both web.config files in the /Online/Web and /Online/WebApi folders; change the key AllowWebApiAccessForAdmin to true. Restart the webAPI app-pool for the settings to take.
    • Once the user access is configured, click https://server/Sage300WebApi/ to ensure access to the web API.

    Authenticate to Sage 300 using Basic authentication.

    Connect Using Basic Authentication

    You must provide values for the following properties to successfully authenticate to Sage 300. Note that the provider reuses the session opened by Sage 300 using cookies. This means that your credentials are used only on the first request to open the session. After that, cookies returned from Sage 300 are used for authentication.

    • Url: Set this to the url of the server hosting Sage 300. Construct a URL for the Sage 300 Web API as follows: {protocol}://{host-application-path}/v{version}/{tenant}/ For example, http://localhost/Sage300WebApi/v1.0/-/.
    • User: Set this to the username of your account.
    • Password: Set this to the password of your account.
  4. Click Test Database.
  5. Click Privileges -> Add and add the new user (or an existing user) with the appropriate permissions.

With the virtual database created, you are ready to connect to Sage 300 data from Nintex.

Connect to Sage 300 in Nintex

The steps below outline creating a new connection for access to Sage 300 CData Connect Cloud from Nintex to create a new Sage 300 data source.

  1. Log into Nintex Workflow Cloud
  2. In the Connections tab, click "Add new"
  3. Select MySQL as the connector and click "Connect"
  4. In the MySQL connection wizard, set the following properties:
    • Connection Name: name the connection (e.g., CData Connect Cloud Sage 300 Connection)
    • Username: your Connect Cloud username
    • Password: your Connect Cloud password
    • Database Host: your Connect Cloud MySQL endpoint (e.g., myinstance.cdatacloud.net)
    • Database Name: the virtual Sage 300 database (e.g., Sage3001)
  5. Click "Connect"
  6. Configure the connection permissions and click "Save permissions"

Create a Simple Sage 300 Workflow

With the connection to CData Connect Cloud configured, we are ready to build a simple workflow to access Sage 300 data. Start by clicking the "Create workflow" button.

Configure the Start Event Action

  1. Click the start event task and select the "Form" event
  2. Click "Design form"
  3. Drag a "Text - Long" element onto the Form and click the element to configure it
    • Set "Title" to "Enter SQL query"
    • Set "Required" to true
  4. Drag a "Text - Short" element onto the Form and click the element to configure it
    • Set "Title" to "Enter desired result column"
    • Set "Required" to true

Configure an "Execute a Query" Action

  1. Add an "Execute a query" action after the "Start event: Form" action and click to configure the action
  2. Set "SQL Script" to the "Enter SQL Query" variable from the "Start event" action
  3. Set "Column to retrieve" to the "Enter desired result column" variable from the "Start event" action
  4. Set "Retrieved column" to a new variable (e.g., "values")

Configure a "Send an Email" Action

  1. Add a "Send an email" action after the "Execute a query" action and click to configure the action
  2. Set the "Recipient email address"
  3. Set the "Subject"
  4. Set the "Message body" to the variable created for the retrieved column

Once you configure the actions, click "Save," name the Workflow, and click "Save" again. You now have a simple workflow that will query Sage 300 using SQL and send an email with the results.

To learn more about SQL data access to 200+ SaaS, Big Data, and NoSQL sources directly from your cloud applications, check out the CData Connect Cloud. Sign up for a free trial and reach out to our Support Team if you have any questions.