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Create Acumatica-Connected Nintex Workflows

Use the CData Cloud Hub to connect to Acumatica from Nintex Workflow Cloud and build custom workflows using live Acumatica data.

Nintex Workflow Cloud is a cloud-based platform where you can design workflows to automate simple or complex processes using drag-and-drop interactions — without writing any code. When paired with the CData Cloud Hub, you get instant, cloud-to-cloud access to Acumatica data for business applications. This article shows how to create a virtual database for Acumatica in Cloud Hub and build a simple workflow from Acumatica data in Nintex.

The CData Cloud Hub provides a pure MySQL, cloud-to-cloud interface for Acumatica, allowing you to build workflows from live Acumatica data in Nintex Workflow Cloud — without replicating the data to a natively supported database. Nintex allows you to access data directly using SQL queries. Using optimized data processing out of the box, the CData Cloud Hub pushes all supported SQL operations (filters, JOINs, etc.) directly to Acumatica, leveraging server-side processing to quickly return the requested Acumatica data.

Create a Virtual MySQL Database for Acumatica Data

CData Cloud Hub uses a straightforward, point-and-click interface to connect to data sources and generate APIs.

  1. Log into Cloud Hub and click Databases.
  2. Select "Acumatica" from Available Data Sources.
  3. Enter the necessary authentication properties to connect to Acumatica.

    Set the following connection properties to connect to Acumatica:

    • User: Set this to your username.
    • Password: Set this to your password.
    • Company: Set this to your company.
    • Url: Set this to your Acumatica URL, in the format http://{Acumatica ERP instance URL}/entity/{Endpoint name}/{Endpoint version}/.
      For example: https://acumatica.com/entity/Default/17.200.001/

    See the Getting Started guide in the CData driver documentation for more information.

  4. Click Test Database.
  5. Click Privileges -> Add and add the new user (or an existing user) with the appropriate permissions.

With the virtual database created, you are ready to connect to Acumatica data from Nintex.

Connect to Acumatica in Nintex

The steps below outline creating a new connection for access to Acumatica the CData Cloud Hub from Nintex to create a new Acumatica data source.

  1. Log into Nintex Workflow Cloud
  2. In the Connections tab, click "Add new"
  3. Select MySQL as the connector and click "Connect"
  4. In the MySQL connection wizard, set the following properties:
    • Connection Name: name the connection (e.g., CData Cloud Hub Acumatica Connection)
    • Username: your Cloud Hub username
    • Password: your Cloud Hub password
    • Database Host: your Cloud Hub MySQL endpoint (e.g., myinstance.cdatacloud.net)
    • Database Name: the virtual Acumatica database (e.g., Acumatica1)
  5. Click "Connect"
  6. Configure the connection permissions and click "Save permissions"

Create a Simple Acumatica Workflow

With the connection to the CData Cloud Hub configured, we are ready to build a simple workflow to access Acumatica data. Start by clicking the "Create workflow" button.

Configure the Start Event Action

  1. Click the start event task and select the "Form" event
  2. Click "Design form"
  3. Drag a "Text - Long" element onto the Form and click the element to configure it
    • Set "Title" to "Enter SQL query"
    • Set "Required" to true
  4. Drag a "Text - Short" element onto the Form and click the element to configure it
    • Set "Title" to "Enter desired result column"
    • Set "Required" to true

Configure an "Execute a Query" Action

  1. Add an "Execute a query" action after the "Start event: Form" action and click to configure the action
  2. Set "SQL Script" to the "Enter SQL Query" variable from the "Start event" action
  3. Set "Column to retrieve" to the "Enter desired result column" variable from the "Start event" action
  4. Set "Retrieved column" to a new variable (e.g., "values")

Configure a "Send an Email" Action

  1. Add a "Send an email" action after the "Execute a query" action and click to configure the action
  2. Set the "Recipient email address"
  3. Set the "Subject"
  4. Set the "Message body" to the variable created for the retrieved column

Once you configure the actions, click "Save," name the Workflow, and click "Save" again. You now have a simple workflow that will query Acumatica using SQL and send an email with the results.

To learn more about SQL data access to 150+ SaaS, Big Data, and NoSQL sources directly from your cloud applications, check out the CData Cloud Hub. Sign up for a free trial and reach out to our Support Team if you have any questions.