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Update Airtable Data with a Microsoft Access Linked Table

Update Airtable data by creating a linked table in Microsoft Access with the CData Airtable ODBC Driver.

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for Airtable, you can update live Airtable data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to Airtable as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

APIKey, BaseId and TableNames parameters are required to connect to Airtable. ViewNames is an optional parameter where views of the tables may be specified.

  • APIKey : API Key of your account. To obtain this value, after logging in go to Account. In API section click Generate API key.
  • BaseId : Id of your base. To obtain this value, it is in the same section as the APIKey. Click on Airtable API, or navigate to https://airtable.com/api and select a base. In the introduction section you can find "The ID of this base is appxxN2ftedc0nEG7."
  • TableNames : A comma separated list of table names for the selected base. These are the same names of tables as found in the UI.
  • ViewNames : A comma separated list of views in the format of (table.view) names. These are the same names of the views as found in the UI.

Create a Linked Table to SampleTable_1 Data

Follow the steps below to create a linked table, which enables you to access live SampleTable_1 data.

  1. On the External Data tab in Access, click ODBC Database.
  2. Select the option to link to the data source. A linked table will enable you to read from and write data to the SampleTable_1 table.
  3. Select the CData Airtable data source from the Machine Data Source tab.

  4. Select the SampleTable_1 table. For more information on this table, see the "Data Model" chapter in the help documentation.
  5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.