Excel Spreadsheet Automation with the QUERY Formula

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Excel Add-In for SAP Fieldglass

The SAP Fieldglass Excel Add-In is a powerful tool that allows you to connect with live data from SAP Fieldglass directly from Microsoft Excel.

Use Excel to read, write, and update SAP Fieldglass Approvals, Audit Trails, Analytics, etc. Perfect for mass imports / exports / updates, data cleansing & de-duplication, Excel based data analysis, and more!

Pull data, automate spreadsheets, and more with the QUERY formula.

The CData Excel Add-In for SAP Fieldglass provides formulas that can query SAP Fieldglass data. The following three steps show how you can automate the following task: Search SAP Fieldglass data for a user-specified value and then organize the results into an Excel spreadsheet.

The syntax of the CDATAQUERY formula is the following: =CDATAQUERY(Query, [Connection], [Parameters], [ResultLocation]);

This formula requires three inputs:

  • Query: The declaration of the SAP Fieldglass data records you want to retrieve, written in standard SQL.
  • Connection: Either the connection name, such as SAPFieldglassConnection1, or a connection string. The connection string consists of the required properties for connecting to SAP Fieldglass data, separated by semicolons.

    To authenticate, you will need to specify the Username, Password, APIKey, and EnvironmentURL connection properties.

    To obtain an APIKey, log in to the SAP API Business Hub and click on Get API Key.

  • ResultLocation: The cell that the output of results should start from.

Pass Spreadsheet Cells as Inputs to the Query

The procedure below results in a spreadsheet that organizes all the formula inputs in the first column.

  1. Define cells for the formula inputs. In addition to the connection inputs, add another input to define a criterion for a filter to be used to search SAP Fieldglass data, such as Company.
  2. In another cell, write the formula, referencing the cell values from the user input cells defined above. Single quotes are used to enclose values such as addresses that may contain spaces.
  3. =CDATAQUERY("SELECT * FROM AuditTrails WHERE Company = '"&B5&"'","EnvironmentURL="&B1&";Username="&B2&";Password="&B3&";APIKey="&B4&";Provider=SAPFieldglass",B6)
  4. Change the filter to change the data.