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Transfer Data from Excel to Email

This article explains how to transfer data from Excel to Email using the Excel Add-In for Email.

The CData Excel Add-In for Email enables you to edit and save Email data directly from Excel. This article explains how to transfer data from Excel to Email. This technique is useful if you want to work on Email data in Excel and update changes, or if you have a whole spreadsheet you want to import into Email. In this example, you will use the Mailboxes table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new Email connection by clicking From Email on the ribbon.

The User and Password properties, under the Authentication section, must be set to valid credentials. The Server must be specified to retrieve emails and the SMTPServer must be specified to send emails.

Retrieve Data from Email

To insert data into Email, you will first need to retrieve data from the Email table you want to add to. This links the Excel spreadsheet to the Email table selected: After you retrieve data, any changes you make to the data are highlighted in red.

  1. Click the From Email button on the CData ribbon. The Data Selection wizard is displayed.
  2. In the Table or View menu, select the Mailboxes table.
  3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
  4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to Email

After retrieving data, you can add data from an existing spreadsheet in Excel.

  1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyMailboxesSheetInExcel!A1.
  2. After using a formula to reference the cells you want to add to Email, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Mailboxes sheet.
  3. Highlight the rows you want to insert and click the Insert Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.