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Update SAP Data with a Microsoft Access Linked Table

Update SAP data by creating a linked table in Microsoft Access with the CData SAP ODBC Driver.

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for SAP, you can update live SAP data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to SAP as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

You can connect to SAP systems using either librfc32.dll, librfc32u.dll, NetWeaver, or Web Services (SOAP). Set the ConnectionType connection property to CLASSIC (librfc32.dll), CLASSIC_UNICODE (librfc32u.dll), NETWEAVER, or SOAP.

If you are using the SOAP interface, set the Client, RFCUrl, SystemNumber, User, and Password properties, under the Authentication section.

Otherwise, set Host, User, Password, Client, and SystemNumber.

Note: We do not distribute the librfc32.dll or other SAP assemblies. You must find them from your SAP installation and install them on your machine.

For more information, see this guide on obtaining the connection properties needed to connect to any SAP system.

Create a Linked Table to MARA Data

Follow the steps below to create a linked table, which enables you to access live MARA data.

  1. On the External Data tab in Access, click ODBC Database.
  2. Select the option to link to the data source. A linked table will enable you to read from and write data to the MARA table.
  3. Select the CData SAP data source from the Machine Data Source tab.

  4. Select the MARA table. For more information on this table, see the "Data Model" chapter in the help documentation.
  5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.