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Transfer Data from Excel to xBase

This article explains how to transfer data from Excel to xBase using the Excel Add-In for xBase.

The CData Excel Add-In for xBase enables you to edit and save xBase data directly from Excel. This article explains how to transfer data from Excel to xBase. This technique is useful if you want to work on xBase data in Excel and update changes, or if you have a whole spreadsheet you want to import into xBase. In this example, you will use the Invoices table; however, the same process will work for any table that can be retrieved by the CData Excel Add-In.

Establish a Connection

If you have not already done so, create a new xBase connection by clicking From xBase on the ribbon.

The DataSource property must be set to the name of the folder that contains the .dbf files. Specify the IncludeFiles property to work with xBase table files having extensions that differ from .dbf. Specify multiple extensions in a comma-separated list.

Retrieve Data from xBase

To insert data into xBase, you will first need to retrieve data from the xBase table you want to add to. This links the Excel spreadsheet to the xBase table selected: After you retrieve data, any changes you make to the data are highlighted in red.

  1. Click the From xBase button on the CData ribbon. The Data Selection wizard is displayed.
  2. In the Table or View menu, select the Invoices table.
  3. In the Maximum Rows menu, select the number of rows you want to retrieve. If you want to insert rows, you need to retrieve only one row. The Query box will then display the SQL query that corresponds to your request.
  4. In the Sheet Name box, enter the name for the sheet that will be populated. By default the add-in will create a new sheet with the name of the table.

Insert Rows to xBase

After retrieving data, you can add data from an existing spreadsheet in Excel.

  1. In a cell after the last row, enter a formula referencing the corresponding cell from the other spreadsheet; for example, =MyInvoicesSheetInExcel!A1.
  2. After using a formula to reference the cells you want to add to xBase, select the cells that you are inserting data into and drag the formula down as far as needed. The referenced values you want to add will be displayed on the Invoices sheet.
  3. Highlight the rows you want to insert and click the Insert Rows button.

As each row is inserted, the Id value will appear in the Id column and the row's text will change to black, indicating that the record has been inserted.