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Update SAP ByDesign Data with a Microsoft Access Linked Table

Update SAP ByDesign data by creating a linked table in Microsoft Access with the CData SAP ByDesign ODBC Driver.

CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for SAP ByDesign, you can update live SAP ByDesign data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.

Connect to SAP ByDesign as an ODBC Data Source

If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.

Set the following connection properties to connect to SAP ByDesign.

  • Url: Set this to the Url of your SAP ByDesign site. For example, https://test.sapbydesign.com
  • User: Set this to the username of your account.
  • Password: Set this to the password of your account.
  • CustomService or AnalyticsService: Only one of these must be specified. If you have a custom service you want to retrieve data from, specify CustomService. If you want to retrieve the reports of a analytical service, specify AnalyticsService.
    If neither is specified, 'cc_home_analytics.svc' will used as a default for the AnalyticsService property. If you are not sure what service to specify, you can always query the Services view to list available services.

Create a Linked Table to [Inventory Balance] Data

Follow the steps below to create a linked table, which enables you to access live [Inventory Balance] data.

  1. On the External Data tab in Access, click ODBC Database.
  2. Select the option to link to the data source. A linked table will enable you to read from and write data to the [Inventory Balance] table.
  3. Select the CData SAP ByDesign data source from the Machine Data Source tab.

  4. Select the [Inventory Balance] table. For more information on this table, see the "Data Model" chapter in the help documentation.
  5. Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.